Most productions at Warner Bros. Studios open a billing account through Accounts Receivable and receive a 6-digit account number. The last five digits of that number are commonly referred to as an “AR number”, which the Office & Production Services group uses to bill for stage and backlot utilization, equipment rentals, labor and other production charges. We can also reference a PO# for any charges that are billed to your AR account, and (at the production’s request) establish with all WBSO departments that a PO number is mandatory for all services and billing. Please contact your assigned Office & Production Services representative for assistance in setting this up.
For Accounts Receivable specific questions or to inquire what your AR# is, please contact EFS – Invoice to Cash at the following addresses:
If your production plans to use Studio Work Authorizations (SWA), please continue to the following section.
Production companies working on the SWA system and using an internal Warner Bros. billing account (typically a WBS Element, or “upload-download”) must issue a Studio Work Authorization (SWA) to order all goods or services from WBSO. To can create a SWA, please send your approved purchase order to Operations via email: WBSOCallCenter@warnerbros.com
Authorization List
Prior to starting any work at the studio, it is the responsibility of the production company to submit a Studio Work Authorization Form to Operations, listing the names, signatures and initials for individuals who will request or sign off on SWA/POs submitted for processing. A blank copy of this form is provided in the following pages.
Please note that a SWA cannot be created without the appropriate approval signatures.
Who can request a SWA?
What information is needed to create a SWA?
Where and how do I send a request to create a SWA?
How is the SWA billed against?
WBSO Construction Services Departments can provide Flat Bids for service based on the following:
The following page contains two sample invoices generated by WBSO. The first is an invoice that Office & Production Services generates locally to provide a broad overview of the costs associated with your stage and backlot usage. The second invoice is an output from our SAP system – generally sorted by WBSO department, as each department submits billing separately – which Accounts Receivable will distribute at the conclusion of each billing cycle. Most WBSO departments bill on a weekly basis, although there can be some variances (such as Telecom, who bill monthly).
INVOICE DETAILS: